Scottish Universities Challenged

Improving governance or constraining autonomy?

An earlier post covered the outcomes of a review of governance in Scottish universities and reported a number of concerns about what looked like far-reaching and extremely interventionist proposals.

Following this review the Scottish government has now indicated its response and, according to the Scotsman, it looks set to adopt many of the recommendations:

THE Scottish Government has unveiled a radical shake-up of the country’s universities and colleges.

• Education secretary Mike Russell unveils plans for a shakeup of pay and quotas

• Labour’s education spokesman Hugh Henry likened the plans to a ‘power grab’

• Scotland’s colleges currently undergoing mergers following earlier plans to save money and prevent duplication of courses

Education secretary Mike Russell said he had accepted “virtually all” the recommendations of a review of university governance, which called for elected chairs, quotas for female board members and curbs on the pay of high-earning principals.

Universities Scotland has sought to respond in a measured fashion to this development. The Scotsman carries the piece by Alastair Sim:

The von Prondynski review set out a range of affirmations and challenges for the sector. Some of these are matters of public policy or of legislation, and it’s important that universities and government keep talking to find ways forward which will genuinely improve the effective and responsive governance of Scottish universities. We welcome the recognition in the minister’s statement that this will be an evolutionary process which may include adaptation of the original proposals. Let’s use the time between now and proposed legislation to make sure we are getting things right.

Let’s hope they do keep talking. The review recommendations do, on the face of it, seem to represent significant challenges to institutional autonomy in Scotland and offer not insubstantial increases in the bureaucratic burden on universities. Serious consideration needs to be given to whether these proposals will really improve governance and institutional success or, as many fear, will in fact limit the ability of Scottish universities to deliver their missions.

The Imperfect University: More and more regulation

More Regulatory Woes

A recent speech by the Universities Minister focused on his apparent desire to reduce regulation for institutions: “We are in a government that understands the value of autonomy,” Mr Willetts said.

Mr Willetts talked about the possibility of reducing data collection requirements as well as the likelihood of universities escaping some EU regulation following the shift to majority private funding as a result of the new fees regime.

Both of these would be welcome steps. The burden of excessive regulation is a significant problem for universities. It might be thought that as the size of the public contribution to higher education funding declined this would be reflected in a reduction in red tape. Unfortunately, despite the rhetoric, universities are left with the feeling that the weight of regulation tends to keep growing rather than reducing.

So will the reduction in public funding really mean less government involvement in university affairs? Sadly, no. Rather than cuts in government funding to HE resulting in a bonfire of red tape, there is a whole host of new or augmented regulations, including:

• The new fee arrangements which institutions are all deeply engaged in preparing for the implementation of at present
• Changed student number controls, with the uncertainties of AAB+ and bidding for the 20,000 students at the margin
• The move to more comprehensive annual access agreements with OFFA
• The changed financial memorandum between institutions and HEFCE
• New visa arrangements for Tier 2, staff, and Tier 4, students, together with monitoring arrangements for the latter
• The Key Information Set (KIS) which will require all universities to provide more information to prospective students
• The proposed introduction of a Student Charter
• The idea of extended transcript information for all graduates through the Higher Education Achievement Record
• The revised Quality Assurance Agency institutional review method
• The increased burden of Freedom of Information requests
• Developments in the work of the Office of the Independent Adjudicator
• Charities regulation.

This is only part of the picture. The cost to the sector of compliance with this regulatory framework is significant. And this really is not what universities need right now. Part of the burden is data collection and the Information Landscape Project, announced by the Minister in the same speech, is intended to address this:

The BIS White Paper ‘Students at the Heart of the System’ discusses a new regulatory framework for HE in England and explicitly tasks HESA, working with the Higher Education Funding Council for England, the Higher Education Better Regulation Group and the Information Standards Board for education and skills, to redesign the information landscape in order to arrive at a new system that meets the needs of a wider group of users; reduces the duplication that currently exists and results in timelier and more relevant data.

Will this make a difference? We will see. Universities have been here before though and have yet to see a real impact on regulation.

Policy, Regulation and Lies?

So, how big is the accountability ‘burden’ on institutions? Looking back over the past dozen years there are several attempts to measure and to reduce or improve regulation. In 2004 PA Consulting, following up an earlier report on accountability costs, investigated changes in accountability costs as perceived by the universities they contacted. The study cited a number of changes since 2000 including the introduction of a revised QAA framework and reduced requirements from HEFCE in terms of bidding, tendering and consultations. The paper concluded, on the basis of its survey, that the accountability cost to the sector had declined over the four year period to the equivalent of £188m (at 2000 prices), a reduction of 25%. However, it is also noted that this was the equivalent to the ‘annual income of two large universities’ (at that time) and therefore ‘a cause for continued attention’. Something of an understatement, especially given the ‘slightly disconcerting’ range of additional accountability requirements identified in the report. These findings were commented on favourably by the (then) Minister for Lifelong Learning, Further and Higher Education in his presentation of the Government response to the Interim Report of the Better Regulation Review Group (in 2004).

The Better Regulation Review Group was succeeded by the Higher Education Regulation Review Group (HERRG). HERRG was established to ‘introduce a stage of informed scrutiny into the policy making process’. The impact of both groups was, arguably, negligible. It is difficult to muster much confidence that the latest incarnations of this kind of task force will be any more beneficial in terms of reducing the bureaucratic burden.

There is always a gap between policy as formulated and as implemented. The simplistic nature of the instrumental interpretation of relationship between policy and evaluation is rational but disconnected from reality. Unfortunately though, evaluation is often seen in this way, as the provision of information to policy makers or stakeholders who prefer simply described and preferably numerical outcomes. The disappointment at the lack of measurable output inevitably leads to a desire for further regulation in order to deliver greater confidence in the results of policy. The consequences of this though can be inimical to the intended ends of the original policy and corrosive of trust.

Victims of our own success

The role of HE in creating the professional labour force of the UK public sector is one example of how successful universities have been and how vital is their role in contemporary society. Given the importance of universities then the desire for intervention should not come as a surprise but the interventionist approach which characterises regulation in HE is also part of wider trends and a diminution of an historical trust which no longer appears to offer adequate reassurance of the quality and standard of HE provision. This decline in trust results in heavy transaction costs and, associated with the move towards controlling institutions via contract and regulation, matters have to become more explicit rather than implicit. It is difficult though to see this reduction in trust in institutions as anything other than a long term and irreversible trend. The very nature of the national quality assurance framework, for example, would seem to reinforce this and it is difficult to imagine that the historical basis of trust can be reconstructed.

Regulations - lots of them

Other angles

Some other interesting views: Martin Wolf [1] has argued that universities are, in effect, a nationalised industry which accepted their financial dependence on the state with the foundation of the UGC in 1919. The government has asked institutions to assure quality without providing the funds needed to ensure it and the less generously the government funds, the more it interferes with the universities. That has certainly been the experience in the last few years. Salter and Tapper [2] suggest that, whereas Robbins saw total institutional freedom as necessary for the efficient operation of universities, in the 1980s the principle of HE regulation was established to ensure the efficient use of public funds and then, having developed this far, specific accountability arrangements were needed.

The costs of regulation of HE outweigh the extremely limited benefits. Indeed the Better Regulation Task Force report says that the HE sector has ‘earned the right to more autonomy’ and that multiple audits, excessive data requirements and over-restrictive funding are ‘symptomatic of a lack of trust between government and the HE sector’.[3] The Chairman of the Task Force observes that ‘there is no evidence that the sector is particularly prone to management or financial failings or failures to deliver on academic performance’. The statement suggests that earned autonomy is a key theme for government which wants to see it applied more in HE. The report refers to the PA Consulting study (quoted above) which estimates the accountability burden for HE to be £250m per annum and notes that the National Audit Office regards HE as a low risk sector in terms of fraud and malpractice.

The changes made in HE regulation in the first decade or so of the 21st Century have not resulted in the reduction in burden and cost which is called for. The claimed 25% reduction in the burden of regulation between 2000 and 2004 seems extremely modest in the light of the above (incomplete) list of regulatory interventions which includes a number of new requirements replacing the eliminated accountability demands.

Private HE institutions, which are expected to increase in number under the new fee regime, will benefit from significantly lighter regulation. However, for everyone else there remains the seemingly iron law that as government funding declines the volume and range of government regulation inevitably increases. So, less money and ever greater constraints on how it can be spent. No matter what the Minister may say.

It could be worse?

Things may be difficult in universities but they could be an awful lot worse according to a recent story in the TES about the appearance of Geoff Russell, chief executive of the Skills Funding Agency (SFA), before the Public Accounts Committee which was considering how bureaucracy should be reduced in the FE sector:

Mr Russell’s retirement may be imminent but, as the hearing made clear, few expect the red tape that has stifled the sector for so long to be untangled any time soon. The committee was informed that, for every £5 that goes to FE, £1 is swallowed up by bureaucracy. The biggest difficulties, MPs heard, are caused by colleges having to deal with very different data obligations and regulations from several agencies simultaneously. A general FE college offering higher education provision, Mr Lang explained, has to accommodate the requirements of four different funding bodies – the Department for Education, the Young People’s Learning Agency, the SFA and the Higher Education Funding Council for England – as well as policy directives from the Department for Business, Innovation and Skills (BIS).

That’s pretty expensive and works out at more than £150 per student according to the National Audit Office. Things may be bad for the universities but at least they aren’t this bad. So, should we feel lucky?

What is to be done?

There has been only one substantive change in the last decade to the mass of regulation loaded onto institutions: the ending of subject-based inspection of universities (Subject Review or TQA as it was originally known). Whilst undoubtedly welcome and beneficial, the gain the ending of such inspections represented has more than been replaced by other forms of regulation. So the burden continues to grow. One step forward, two steps back.

What then are universities to do? In order to respond to the ever increasing burden of regulation I would suggest that the following steps are worthy of consideration:

• Don’t put too much faith in Ministerial rhetoric when it comes to reducing bureaucracy;
• When working out how to deal with all of the different regulatory demands try to sort what really matters from what is less important – assuring quality and standards, and complying with the demands of the QAA is pretty important as is legal compliance with health and safety, employment and equality legislation but other regulations may be less significant;
• Protect core activities, ie teaching and research, from the impact of regulation as far as is possible;
• In most cases, go for minimal compliance rather than ‘gold-plating’ of procedures to respond to regulation – this often means steering away from what may be seen as ‘best practice’;
• Object to new regulations wherever possible – work with others for greater effect;
• Don’t be deflected from delivering the agreed university strategy by regulation.

Will we see a reduction in the regulatory burden as Mr Willetts claims? We might, but it is unlikely to make a big difference. My advice? Don’t hold your breath.

________________________________________

[1] Wolf, M (2002), ‘How to save the British Universities’, Singer and Friedlander Lecture, delivered on September 26 2002 at Magdalen College, Oxford

[2] Salter, B and Tapper, T (2000), ‘The politics of Governance in Higher Education: the Case of Quality Assurance’, Political Studies, 48(1), pp66-87.

[3] Better Regulation Task Force (22 July 2002), Press release for Higher Education: Easing the burden, London: Cabinet Office.

Regulation, Regulation, Regulation

More Regulatory Woes

In University Governance: Questions for a New Era, Professor Malcolm Gillies looks at a whole set of issues around university governance. A previous post noted his suggestion about a greater involvement of alumni but he suggests that they will become more important than the state, at least in governance terms, because of the change in balance of funding from public to private, ie from government to graduate:

42. State denial:  The withdrawal of the state as chief funding agent of higher education creates new balances in governance authority.  The body which can be most expected to fill that space is the alumni, as they now become the chief funding agent of most English universities in direct replacement of that state interest, through their decades-long repayment of state-provided loans.  The alumni also have the greatest, life-long stake in the institution’s reputation and its protection.  They understand the institution’s symbolic value.

But will the reduction in public funding really mean less government involvement in university affairs? Sadly, no. Rather than cuts in government funding to HE resulting in a bonfire of red tape, there is a whole host of new or augmented regulations, including:

• The new fee arrangements which institutions are all deeply engaged in considering at present
• Student number controls, which may well change in the light of fee developments
• The move to more comprehensive annual access agreements with OFFA
• The changed financial memorandum between institutions and HEFCE
• New visa arrangements for Tier 2, staff, and Tier 4, students, together with monitoring arrangements for the latter
• The Key Information Set (KIS) which will require all universities to provide more information to prospective students
• The proposed introduction of a Student Charter
• The idea of extended transcript information for all graduates through the Higher Education Achievement Record
• The revised Quality Assurance Agency institutional review method
• The increased burden of Freedom of Information requests
• Developments in the work of the Office of the Independent Adjudicator

Private HE institutions, which are expected to increase in number under the new fee regime, benefit from significantly lighter  regulation. However, for everyone else there remains the seemingly iron law that as government funding declines the volume and range of government regulation inevitably increases. So, less money and ever greater constraints on how it can be spent.

HEFCE “fears government’s controlling hand”

Government control issues for HEFCE

According to a recent report in Times Higher Education HEFCE still fears government’s controlling hand over its budget despite its status as an “arm’s-length” public body:

Newly published Hefce board papers reveal internal fears about its ability to “maintain the standard of its work” and its relative independence given the pressure from ministers to cut its running costs. Hefce is making efficiency reductions of £2 million – amounting to a real-terms cut to its administration costs of 11 per cent this year – to help the Department for Business, Innovation and Skills save £836 million in 2010-11.

During a meeting on 25 November, the body’s audit committee said it was worried that the “continued pressure” to reduce running costs would have a serious effect as it helps universities manage the changes to funding and the introduction of higher fees.

“We expressed our concern about the capacity and capability of Hefce to maintain its standard of work over the medium term when faced with continued pressure to reduce administration costs,” a report of the meeting says.

“We also noted with concern the level of control imposed by BIS over Hefce and the potential impact on its governance and management.”

Whilst it is important that the Funding Council is not protected from the cuts facing the sector, nevertheless it is a reasonably lean and efficient organisation already. So the Council’s ability to maintain its capacity is something to be watched. However, the real concern here is that government uses the opportunity of funding reductions as a lever for greater direction and control over the business of HEFCE and the sector. It would perhaps be surprising if BIS did not seek to exert greater control in the current climate with the significant changes and challenges facing the sector. However, this environment means that, perhaps more than ever, the sector needs a helpful funding council to support an intelligent approach to 2012 and beyond, whatever government thinks.

So, the fear is not misplaced but there will be big challenges ahead, for HEFCE as well as universities. Part of the response has to be to minimise the unnecessary intervention and direction from government both at HEFCE itself but also more across institutions.